Astro Wallenius LLC – FZ

Privacy Policy

Privacy Policy for Astro Wallenius LLC-FZ

Effective Date: October 26, 2023

Astro Wallenius LLC-FZ (“we,” “us,” or “our”) is a proprietary trading firm based in the UAE. We are committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, disclose, and protect your personal information when you visit our website [insert your website URL here] (the “Website”) or interact with us in other ways.

By accessing or using our Website, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect personal information from you in various ways, including when you:

  • Visit our Website

  • Contact us through our Website, email, or phone

  • Apply for a position with us

  • Engage in business activities with us

The types of personal information we may collect include:

  • Contact Information: Name, email address, phone number, postal address.

  • Identification Information: Date of birth, nationality, passport details, Emirates ID details, or other government-issued identification (as required for regulatory compliance).

  • Professional Information: Resume, employment history, qualifications, and other information related to job applications.

  • Financial Information: Bank account details, tax identification numbers, and other financial information necessary for business transactions (if applicable and as permitted by law).

  • Technical Information: IP address, browser type, operating system, device information, and website usage data collected through cookies and similar technologies.

  • Any other information you voluntarily provide to us.

2. How We Use Your Information

We may use your personal information for the following purposes:

  • To provide and maintain our Website and services.

  • To communicate with you: Respond to your inquiries, provide information about our services, and send you updates.

  • For recruitment purposes: Process your job applications, assess your qualifications, and contact you regarding employment opportunities.

  • For business operations: Facilitate trading activities, manage client relationships, and perform administrative functions.

  • To comply with legal and regulatory obligations: This includes anti-money laundering (AML) and know-your-customer (KYC) requirements, financial regulations, and other applicable laws in the UAE.

  • To improve our Website and services: Analyze usage patterns, troubleshoot technical issues, and enhance user experience.

  • To protect our rights and interests: Prevent fraud, enforce our terms and conditions, and defend against legal claims.

  • For internal research and analytical purposes.

3. Disclosure of Your Information

We may disclose your personal information to the following categories of recipients:

  • Our employees and affiliates: For the purpose of providing services and managing our business.

  • Service providers: Third-party vendors and service providers who assist us with website hosting, data analysis, IT infrastructure, legal, accounting, and other business operations. These service providers are obligated to protect your information and use it only for the purposes for which it was disclosed.

  • Regulatory and governmental authorities: As required by applicable laws, regulations, court orders, or government requests, including those related to financial crime prevention and national security.

  • Professional advisors: Such as lawyers, auditors, and consultants, to establish, exercise, or defend our legal rights.

  • In the event of a merger, acquisition, or sale of assets: Your personal information may be transferred to the acquiring entity. We will notify you of any such transfer and any choices you may have regarding your information.

  • With your consent: We may disclose your information to other third parties with your explicit consent.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. These measures include:

  • Encryption: Using encryption technologies to protect data transmission and storage.

  • Access Controls: Restricting access to personal information to authorized personnel only.

  • Regular Security Audits: Conducting periodic security assessments and penetration testing.

  • Employee Training: Educating our employees on data privacy and security best practices.

While we strive to protect your personal information, no method of transmission over the internet or electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

5. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for legal, accounting, or reporting requirements. The retention period may vary depending on the type of information and the purpose of processing.

6. Your Rights

Under UAE laws and regulations, you may have certain rights regarding your personal information, which may include:

  • Right to Access: Request access to the personal information we hold about you.

  • Right to Rectification: Request correction of inaccurate or incomplete personal information.

  • Right to Erasure (Right to be Forgotten): Request the deletion of your personal information under certain circumstances.

  • Right to Restriction of Processing: Request that we restrict the processing of your personal information under certain circumstances.

  • Right to Object to Processing: Object to the processing of your personal information under certain circumstances.

  • Right to Data Portability: Request to receive your personal information in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us using the contact details provided below. We may require you to verify your identity before processing your request.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our Website, analyze website usage, and improve our services. Cookies are small data files stored on your device. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of the Website may become inaccessible or not function properly.

8. International Data Transfers

As a company based in the UAE, your personal information will be primarily processed and stored within the UAE. However, in some cases, and for the purposes outlined in this Privacy Policy, your personal information may be transferred to and processed in countries outside the UAE where our service providers or partners are located. We will ensure that any such international transfers comply with applicable UAE data protection laws and that adequate safeguards are in place to protect your personal information.

9. Third-Party Websites

Our Website may contain links to third-party websites. We are not responsible for the privacy practices or content of these third-party websites. We encourage you to review the privacy policies of any third-party websites you visit.

10. Children’s Privacy

Our Website and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children without parental consent. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete that information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the updated Privacy Policy on our Website and indicate the “Effective Date” at the top of the policy. We encourage you to review this Privacy Policy periodically.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

Astro Wallenius LLC-FZ
[Insert your physical address in the UAE]
Email: [Insert your privacy-specific email address, e.g., privacy@astrowallenius.ae]
Phone: [Insert your company phone number]

Compliance with UAE Laws:

This Privacy Policy has been drafted with consideration of relevant UAE laws and regulations concerning data protection and privacy, including but not limited to:

  • Federal Decree-Law No. 45 of 2021 regarding the Protection of Personal Data (PDPL): This is the primary federal data protection law in the UAE.

  • Relevant regulations and guidance issued by the UAE Data Office.

  • Sector-specific regulations that may apply to financial services and proprietary trading firms in the UAE, particularly from regulatory bodies like the Securities and Commodities Authority (SCA) or the Dubai Financial Services Authority (DFSA) if operating within a free zone like the DIFC or ADGM (though Astro Wallenius LLC-FZ is a “Free Zone LLC” so specific free zone regulations would also apply depending on which free zone).

We are committed to ongoing monitoring of legal developments and will update this policy as necessary to maintain compliance.